SGH Global Japan Co., Ltd. (hereinafter referred to as the “Company”) recognizes the importance of protecting personal information (referring to personal information as set forth in “Act on the Protection of Personal Information” and specific personal information as set forth in “Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures”). The Company has established this policy and has familiarized officers and employees with its content, to ensure strict implementation of the following.
1.Use of personal information
The Company will only use personal information within the scope of the purpose of use provided for in “Purpose of Use of Personal Information.” If personal information is to be used for purposes other than those stated in the purpose of use, the Company will clearly indicate such use upon receipt of such personal information.
2.Provision of information to third parties
The Company will not provide personal information to third parties, except in the following cases.
The Company will not provide specific personal information to any third party unless otherwise permitted by laws or regulations.
- Cases in which a person gives consent to the handling of his or her personal information
- Cases in which the handling of personal information is based on laws and regulations
- Cases in which the handling of personal information is necessary for the protection of the life, body, or property of an individual and in which it is difficult to obtain the consent of such person
- Cases in which the handling of personal information is specially necessary for improving public health or promoting the sound growth of children and in which it is difficult to obtain the consent of such person
- Cases in which the handling of personal information is necessary for cooperating with a state organ, a local government, or an individual or a business operator entrusted by either of the former two in executing the affairs prescribed by laws and regulations and in which obtaining the consent of such person is likely to impede the execution of the affairs concerned
- Cases in which personal data is provided as a result of the succession of business by way of a merger or otherwise
- Cases in which the Company entrusts the handling of personal data in whole or in part within the scope necessary for the achievement of the Purpose of Use
3.Personal information sharing with third parties
The Company does not share specific personal information with any third party unless otherwise permitted by laws or regulations
- Purpose of information sharing
The Company will only share personal information (except specific personal information) in the following manner within the necessary scope for the achievement of the Purpose of Use of Personal Information
- Scope of information sharing
SG Holdings Group companies in Japan, SG Holdings Group Employee Shareholding Association, SGH Mutual Aid Society named "SGH Family Kyousaikai" and other SG Holdings Group related to the Company in Japan
- Items to be shared
Name, date of hire, sex, date of birth, company name, department name, e-mail address, telephone number, job title, address, commutation route, personal history and work experience, qualification, employee evaluation, honor, salary and bonus, employment information, skill development, insurance status, family information (name, sex, date of birth, relationship, live-in and employment) and other data necessary to achieve the purpose of information sharing, of officers and employees of the Company and its group,
- Party in charge of information sharing
(Please contact Personal Information Office for inquiries regarding information sharing.)
4.Protection of personal information
The Company will take safety measures, such as information security measures, to ensure the accuracy and safety of personal information, and to prevent unauthorized access to, leakage or loss of personal information.
5.Supervision of consignees
When entrusting personal information to outside consignees, the Company will conclude a non-disclosure agreement with each consignee, and will supervise the consignee appropriately.
6.Personal information management system
For handling personal information, the Company has established a personal information in-house management system. In abiding by in-house regulations, the Company strives for appropriate and careful handling of personal information.
7.Compliance with pertinent laws and regulations
To ensure reliable personal information protection, the Company complies with all laws and regulations pertaining to such information.
8.Changes to Personal Information Protection Policy
The contents of our Personal Information Protection Policy are subject to continuous review, with improvements made as needed, to maintain the optimum level of personal information protection.
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10.Personal Information Office
If you have any questions regarding this Policy, or inquiries regarding your own personal information, please contact the Personal Information Office.
11.Disclosure, etc. of personal information
To request disclosure, correction, addition, termination of use, deletion, etc. of your own personal information, contact the Personal Information Office. We will inform you personally as to the details of the procedure.
For Inquiries regarding The Company's Handling of Personal Information
Contact the Personal Information Office by postal mail. The Company will send you a copy of the pertinent documents.The Company will charge a handling fee of ¥1,000, plus actual expenses such as postal fees (including general registered mail fee, certified mail fee and contents-certified mail fee) for notification/disclosure requests regarding purpose of use of personal information.Other requests are available with the payment of actual expenses such as postal fees.Only postal notes (postal money order, etc.) will be accepted for handling fee etc.The Company requires a copy of identification (driver's license, etc.) to confirm the identity of the individual or representative making the request.Please prepare all necessary documents and mail them to the address below.
Personal Information Office
Personal Information Office of SGH Global Japan Co., Ltd.
1-1-1 Katsushima, Shinagawa-Ku, Tokyo, 140-0012, Japan